School Forms and their Usage

Form Name with live link (If **, use ES Webfiles form, NOT linked form for actual usage)	Location of actual form	Used by	Form Purpose live link	Send to, keep, or enter info?	Date Created or updated
Acceptable Use Contract **	ES Webfiles	ES for Parent/student school computer and/or internetaccount	http://www.sscs.cc/Handbook/computerrel/stucomputers/compordtrck.htm	ES Keeps in file	10/8/02
AESS Contract**	ES Webfiles	ES/Parent/Student	http://www.sscs.cc/Handbook/aess/iemaess.htm	Send to IEM PV Office (MF)	1/02
Attendance Roll Sheet **	ES Webfiles	Parent/ES	http://www.sscs.cc/Handbook/attendance/index.htm	ES mails to Advisor	5/20/04
Attendance Rollsheet Checklist	Webpage	ES	http://www.sscs.cc/Handbook/attendance/filloutatt.htm	ES Keeps	8/29/06
Auth. for Release/Pub. of Stu Info	Webpage	Parent		Send to School office (PV)	4/2006
Caregiver Authorization Affidavit	Webpage	Caregiver	http://www.ieminc.org/genericforms/caregiverauth.pdf	Send to IEM PV Office (MF)	11/2006
Certificated Employment Application	Webpage	ES Applicant	http://www.ieminc.org/genericforms/certemplappl.pdf	Applicants send to IEM	8/04
Charter Summary	Webpage	ES/Parent	http://www.sscs.cc/Handbook/studentenrollment/initchrtr.htm	Send to IEM PV Office (MF)	3/2006
Class Completion Check-off Sheet	Webpage	Optional: ES/Student/Parent	http://www.sscs.cc/Handbook/carnegie/assigncu.htm	ES Keeps or uses for portfolio	10/14/02
College Bound Course and Grades Criteria	Webpage	Optional: ES/Student/Parent	http://www.sscs.cc/Handbook/carnegie/assigncu.htm	ES Keeps	4/2004
Computer Equipment Tracking **	ES Webfiles	ES for Parent/student school computer	http://www.sscs.cc/Handbook/computerrel/stucomputers/compordtrck.htm	ES Enters in Webfiles Parent Checklist	1/27/04
Computer Refresh Request	ES Webfiles	ES	http://www.sscs.cc/Handbook/computerrel/stucomputers/Comprepair.htm	With computer for repair to approved vendor	4/2005
Contract Programs Course Request**	ES Webfiles	ES	http://www.sscs.cc/Handbook/cprograms/cppolindex.htm	ES enters in Webfiles	4/29/02
Educational Activity Permission	Webpage	Parent	http://www.sscs.cc/Handbook/cprograms/edactpol.htm	ES Keeps 1, Parent keeps one	1/2004
ES Advisor Service Survey	Webpage	ES		Send to ES Support Director	3/3/06
ES Approval For Student Count	Webpage	ES & ES Advisor	http://www.sscs.cc/Handbook/esjob/index.htm	Send to ES Support Director	4/13/05
ES Checkout**	ES Webfiles	ES	http://www.sscs.cc/Handbook/esjob/escheckout.htm	Send to IEM/Placerville	8/02
ES Observation Visit Record	Webpage	ES and Area Facilitator	http://www.sscs.cc/Handbook/training/training%20dir/overview.htm	Send to IEM/Placerville	8/02
ES Self-Evaluation	Webpage	ES	http://www.sscs.cc/Handbook/esjob/esevalproc.htm	Send to ES Advisor
ES Student Preferences	Webpage	ES & ES Recruiter	http://www.sscs.cc/Handbook/studentenrollment/inistuasspol.htm	Send to ES Support Director	4/13/05
ES Substitute Request	Webpage	ES, ES Advisor or Admin.		Send to ES Support Director	1/9/02
ES Transfer/Drop Checklist**	ES Webfiles	ES	http://www.sscs.cc/Handbook/transferdrops/transfdrop.htm	ES keeps & sends to ES Advisor
Expense Reimbursement	Webpage	Not for regular ES usage	http://www.sscs.cc/Handbook/esjob/esreimsti.htm	Send to IEM Placerville	8/6/2003
First Meeting Information Sheet**:	ES Webfiles	ES/parent use	http://www.sscs.cc/Handbook/firstmtginfo/fmtginsht.htm	ES enters in Parent Checklist and Keeps	7/2005
Foundations Course and Grades Criteria	Webpage	Optional: ES/Student/Parent	http://www.sscs.cc/Handbook/carnegie/assigncu.htm	ES Keeps	10/14/02
General Course and Grades Criteria	Webpage	Optional: ES/Student/Parent	http://www.sscs.cc/Handbook/carnegie/assigncu.htm	ES Keeps	4/2004
General Info sheet**	ES Webfiles	ES	http://www.sscs.cc/Handbook/firstmtginfo/geninfosht.htm	Leave with parent & enter into parent checklist	Yearly
Graduation/Completion Checklist	Webpage	ES as Page 1 of grad packer	http://www.sscs.cc/Handbook/graduation/paperworkiem.htm	ES Advisor with Grad packet	2006
Grad Requirements Agreement**	ES Webfiles	ES/Parent/Student	http://www.sscs.cc/Handbook/graduation/gradreqagre.htm	ES in ES Webfiles in Student Checklist and ES Keeps	11/2005
Graduation Requirements Worksheet	Webpage	ES	http://www.sscs.cc/Handbook/graduation/graduprociem.htm	ES Keeps	11/2005
Group Educational Activity Request**	ES Webfiles	ES	http://www.sscs.cc/Handbook/cprograms/geasetup.htm	ES emails to Nancy Mack	4/29/02
Immunization form/Waiver	Webpage	Parent	http://www.sscs.cc/Handbook/immunizations/index.htm	Send to IEM Placerville	1/2002
K/1st Health Form	Webpage	Parent	http://www.sscs.cc/Handbook/studentenrollment/healthex.htm	Send to IEM Placerville	2000
K/1st Health Waiver	Webpage	Parent	http://www.sscs.cc/Handbook/studentenrollment/healthex.htm	Send to IEM Placerville	3/2005
Kindergarten Retention	Webpage	ES/Parent		Send to IEM Placerville	3/12/04
Materials Checkout	Webpage	ES	http://www.sscs.cc/Handbook/instrfunds/ordmater.htm	ES Keeps	1/2005
Mileage Form	Webpage	Not for regular ES usage	http://www.sscs.cc/Handbook/esjob/esreimsti.htm	Send to IEM Placerville	2/25/03
Missing Materials**	ES Webfiles	ES	http://www.sscs.cc/Handbook/instrfunds/ordmater.htm	Mail to Student Records	5/2005
Non-text Book Specific Course and Grades Criteria	Webpage	Optional: ES/Student/Parent	http://www.sscs.cc/Handbook/carnegie/assigncu.htm	ES Keeps	10/14/02
New Program Procedure Checklist	Webpage	ES	http://www.sscs.cc/Handbook/programs/progpolproc0gss.htm	ES Keeps	5/15/01
New Program Start up Procedure	Webpage	ES	http://www.sscs.cc/Handbook/programs/progpolproc0gss.htm	Send to Program Director	9/13/99
New Program Worksheet	Webpage	ES	http://www.sscs.cc/Handbook/programs/progpolproc0gss.htm	Send to Program Director	9/13/99
Parent ES/School Survey	Webpage & mailed out	Parent		Send to IEM Office	Yearly
Parent Request for Change of ES	Webpage	Parent	http://www.sscs.cc/Handbook/studentenrollment/index.htm	Send to IEM Office	02
Portfolio Checklist**	ES Webfiles	ES	http://www.sscs.cc/Handbook/portfolio/portinfoogss.htm	Submit as directed
Portfolio Envelope Labels	Webpage	ES	http://www.sscs.cc/Handbook/portfolio/portinfo.htm	Attach to portfolio
Portfolio Labels	Webpage	ES	http://www.sscs.cc/Handbook/portfolio/portinfo.htm	Attach to each portfolio sample	5/2004
Program Expense Agreement**	ES Webfiles	ES/Parent	http://www.sscs.cc/Handbook/programs/progpolproc0gss.htm	ES Enters contrtibution in ES Webfiles & Keeps	8/11/04
Projects and Activities Guide	Webpage	Optional: ES/Student/Parent	http://www.sscs.cc/Handbook/carnegie/assigncu.htm	ES Keeps	10/14/02
Prospective Program Participants	Webpage	ES	http://www.sscs.cc/Handbook/programs/progpolproc0gss.htm	Send to Program Director	9/13/99
Receipt Submission Form	Webpage	Not for regular ES usage		Send to IEM Placerville	4/2003
Reimbursement Approval Form	Webpage	ES		Send to ES Support Director	5/2/01
Sample Site-/Classroom-Based Budget	Webpage	ES	http://www.sscs.cc/Handbook/programs/progpolproc0gss.htm	ES Sample	9/13/99
School Certificate Selection	Webpage	ES/Student/Parent	http://www.sscs.cc/Handbook/graduation/index.htm	ES Advisor with Grad packet	4/2006
Site-Based Student Info Sheet	Webpage	ES/Parent		Send to IEM Placerville	5/01
SST Referral	Webpage	ES/Parent	http://www.sscs.cc/Handbook/specialed/stustudytmiem.htm	Send to Special Ed office	10/2002
STRS Beneficiary Designation	Webpage	ES		Send to STRS	8/6/03
Student Agreement**	ES Webfiles	ES/Parent/Student	http://www.sscs.cc/Handbook/studentenrollment/stuagree.htm	Send to IEM Placerville	3/2005
Student Application	Webpage	Parent	http://www.sscs.cc/Handbook/studentenrollment/stuappl.htm	Send to IEM Placerville	9/2006
Student Drop Form** (Regular or Graduate)	ES Webfiles	ES	http://www.sscs.cc/Handbook/transferdrops/dropstatusiem.htm	Enter in ES Webfiles	9/2006
Student Transfer Form**	ES Webfiles	ES	http://www.sscs.cc/Handbook/transferdrops/transfdrop.htm	Send to ES Advisor	5/2004
Student Grad Approval Req.**	ES Webfiles	ES	http://www.sscs.cc/Handbook/graduation/paperwork.htm	ES Advisor with Grad packet	11/2005
Summer School Request	ES Webfiles	Regular year ES	http://www.sscs.cc/Handbook/sumsch/SSSumSch06.htm	Send to IEM Placerville	Yearly
Timesheet/Stipend	Webpage	Hourly/stipend work		Send to IEM Placerville	5/2/2001
Transcript Form	Webpage	Parent		Mail to Student Records	4/29/02
Transcript Translation Form	Webpage	Translator	http://www.sscs.cc/Handbook/carnegie/transcripts.htm	Mail to Student Records	5/2006
Transfer Of Funds/Materials	Webpage	ES/Parent/Advisor	http://www.sscs.cc/Handbook/instrfunds/iftransfer.htm	Send to IEM Placerville	5/2005
UC Admission Checklist	Webpage	Optional Parent/Student	http://www.sscs.cc/Guidance/colladmreqmt/index.htm	Parent Keeps	?
University Prep Endorsement	Webpage	ES	http://www.sscs.cc/Handbook/graduation/gradoptions.htm	ES Advisor with Grad packet	11/02
Vendor Approval Checklist	ES Webfiles	ES	http://www.sscs.cc/Handbook/curriculum/vendor/index.htm	ES Keeps	10/11/04
Vendor Request Form(Optional)	Webpage	Optional: ES/Student/Parent	http://www.sscs.cc/Handbook/curriculum/vendor/vaprocedure.htm	ES Keeps	10/11/04
Vendor Request Form for ESs	Webpage	ES	http://www.sscs.cc/Handbook/curriculum/vendor/vaprocedure.htm	ES submits online using password
Visual and Performing Arts Worksheet	Webpage	Optional ES/Parent	http://www.sscs.cc/Handbook/highschool/Courseinfo/visperarts.htm	ES Keeps	11/21/03
Volunteer/Employee Vehicle Usage	Webpage	Everyone driving students other than their own kids	http://www.sscs.cc/Handbook/cprograms/edactpol.htm	ES Keeps	1/2005
Work Permit Checklist	Webpage	Parent/Student	http://www.sscs.cc/Handbook/workexp/wkpermit.htm	Send to IEM Placerville	1/3/2006
Work permit Form	Webpage	Parent/Student	http://www.sscs.cc/Handbook/workexp/wkpermit.htm	Send to IEM Placerville	12/2005

(c) SSCS/OGCS 11/2006