Drop Status Selection Guide

Exit Withdrawal Codes Descriptions

Definition

The Drop status for a student is defined by California Education Code. When a student is leaving our school, please ask where they are going, then select either “Regular” drop, “Completion” drop, “Graduate” Drop, or “Drop Out” status on the Student Drop form printed from ES Webfiles based on their answers matched with the descriptions listed below. The “Truant Drop” should only be selected if the criterion in our truancy policy applies to this drop. We report this drop information to the state, and it affects our AYP scores, so please choose carefully. Consult with your ES Advisor if you are unable to make a determination.

Drop Procedure
In ES Webfiles on the Student Detail page, select View/Active Students. Select the “Student Forms” Tab. For the dropping student, under the “DROP” column, select the correct yellow button for:

· Regular or truant drop, select that button and complete the Webfiles form. Press the red button when all info has been entered and the drop is ready to be processed. (It will not be completed in the office until the date of the drop or after—never before the “drop date”.)

· Graduation or completion Drop to complete a form to print out and submit with your graduation/completion packet.  This drop will not be processed until the graduation/completion has been approved and your grad packet has arrived in the school office.

· If you have determined that you need a drop code that is not on your drop down list in ES Webfiles, please select a code that is close to your choice, then email (SS/OG/SM) stuchange@ieminc.org (CW) studentrecords@ieminc.org with details of what code you believe is a better choice and why. The office will make the code change for you.

The “Regular drop” should be selected for these reasons

• 125 Student exited a special education transition program and was previously reported as receiving a special education certificate of completion, passing the CAHSEE, or passing the GED
• 130 Student died while enrolled in school or student completed the school year, was expected to return, and died during the summer break.
• 160 Student withdrew from/left school and will be attending another public school in California
• 165 The student was involuntarily withdrawn from school due to disciplinary action and transferred to another public school (within or outside district) in California. The district has received acceptable documentation of this transfer. A valid 14-digit CDS code must be provided for the school the student will be attending. (For use of this code, schools include, but are not limited to Community Day Schools, County Community Schools, Juvenile Court Schools, Opportunity Schools, and California Education Authority Schools.)
• 180 Student withdrew from/left school and will be attending another private school in California
• 200 Student withdrew from/left school and will be attending another public or private school US school outside of California
• 240 Student withdrew from/left school to move to another country.
• 260 Student withdrew from/left school to enroll in an adult education program and there is evidence that the student is in attendance and is working toward the completion of a General Educational Development (GED) certificate or high school diploma through an adult education program.
• 280 Student withdrew from/left school and the district has received acceptable documentation that the student is enrolled in college, working toward an Associate or Bachelor’s degree.
• 310 Student withdrew from/left school and entered a health care facility.
• 370 Student withdrew from/left school and entered an institution that is not primarily academic (military, job corps, justice system, etc.) and is in a secondary program leading toward a high school diploma.
• 410 Student withdrew from/left school due to medical reasons.
• 440 Student remains in same school, but transfers/exits program or grade Student records department use only.
• 450 Student in kindergarten through grade six exited/withdrew from school.
• 470 Student was pre-enrolled but never attended the school and does not fit the criteria of exit code 420 or 430. Student records department use only.

The “Completion drop” should be selected for these reasons

• 120 Student with exceptional needs (must have IEP) withdrew from/left school and received a certificate or document of education achievement or completion that meets the requirements of Education Code section 56390 (Consult with Special Ed for specific information on your student).
• 320 Student withdrew from/left school and completed the GED or high school diploma through an adult education program, school has received verification of the passing scores, and the student has not returned to school.
• 330 Student withdrew from/left school and took and passed the CHSPE, the school has received verification of the passing scores, and the student has not returned to school.

The “Graduate” drop should be selected for these reasons

• 100 Student withdrew from/left school by graduating and received a standard high school diploma. The student met all of our high school graduation requirements and passed both sections of the CAHSEE.
• 106 Student withdrew from/left school after meeting all state and local high school graduation requirements and received a standard high school diploma as a result of obtaining a waiver for pupils with disabilities who have taken the high school exit examination with modifications that alter what the test measures and have received the equivalent of a passing score on one or both subject matter parts of he high school examination. Student must be reported in grade 10, 11, 12, US, or AD and in special education to use this code.

The “Drop Out” box should be checked for the following reasons (only applies to students in grades 7 to 12)

• 104 Student withdrew from/left school without passing the CAHSEE, but met all other school graduation requirements.
• 140 Student withdrew from/left school and there is no evidence the student is in an academic program toward a diploma or its equivalent anywhere else. Includes students who leave school due to truancy, job, marriage, etc.
• 270 Student withdrew from/left school to enroll in an adult education program in order to obtain a GED certificate or high school diploma, but subsequently dropped out of the adult education program. Student must also be 18 or older and reported in grade 7-12, US, or AD to use this code. Student records department use only.
• 300 Student was expelled with no further participation in an academic program working toward the completion of a high school diploma or GED certificate or its equivalent.
• 360 Student completed grade twelve but did not graduate or receive a diploma and there is no evidence the student is in an academic program leading toward a diploma or its equivalent.
• 380 Student withdrew from/left school and entered an institution that is not primarily academic (military, job corps, justice system, etc.) and is not in a secondary program leading toward a high school diploma.
• 400 Other (reason unknown or not listed in any of the other codes). Student records department use only.
• 420 Student successfully completed a grade level at a school and did not return to the same school (or any other school) for the next grade the following year when the student was expected to return.
• 430 Student successfully completed a grade level in a school and did not attend the school of matriculation where the student was expected to attend. ). Student records department use only.
• 460 Student withdrew from/left school for a home school setting not affiliated with a non-public school or independent study program at a public school.

For more detailed information please go tohttp://www.cde.ca.gov/ds/sd/cs/documents/ewdcodes9.doc .