Non-Enrolling Student vs. a No Attendance Drop

Non-enrolling student

If a prospective student does not enroll in the school (does not meet with an ES to complete all required enrollment paperwork), then he/she is considered a no-show. Follow the directions below based on your student’s current status in ES Webfiles.

No Attendance Drop

Sometimes a prospective student fills out enrollment paperwork to become an active student, yet does not accrue any attendance days after the initial enrollment meeting. When this happens, the student is marked as active rather than prospective in ES Webfiles. Follow the correct process below.

Unenroll/Drop Procedures

Sometimes ESs are unable to reach a prospective family to sign them up; other times an ES will meet with the family and sign them up and then lose contact with them. Below are the processes you should follow should this happen. Keep in mind that you must document the times and ways you tried to contact these families, and do let your Advisor know what is happening as well.

When you cannot contact a family, follow and document the process you follow listed in : http://www.sscs.cc/Handbook/studentenrollment/inistuasspol.htm . A good rule of thumb is that if you are unable to reach a prospective family after 2 weeks of trying to contact them using all of the methods at the above webpage link, you should let the office know that they are not enrolling.

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1.) Prospective student that is NOT to be activated

· ES emails THERESA at sa@ieminc.org to do an Unenrollment. Copy your advisor on this email.

· When emailing Theresa for this situation, please use the following email template:

ü EMAIL SUBJECT LINE: “Unenrollment request for [student’s name and number]”

ü BODY OF THE EMAIL: “[Student name/number] is not enrolling at [school]. I was unable to reach the family by phone or email after [#] attempts of trying to contact them.”

ü Remember to copy your advisor. The unenrollment will not be processed until your Advisor concurs.

2.) Active student with no attendance claimed

· ES emails THERESA at sa@ieminc.org to do an Unenrollment from Active status. Copy your advisor on this email.

· When emailing Theresa for this situation, please use the following email template:

ü EMAIL SUBJECT LINE: “Unenrollment request for [student’s name and number]”

ü BODY OF THE EMAIL: “[Student name/number] is not enrolling at [school]. Although they signed enrollment paperwork, I have since not been able to contact them by email and phone, and I am claiming no attendance for them.”

ü Remember to copy your advisor. The unenrollment will not be processed until your Advisor concurs.

3.) Active student with attendance claimed

· This is a “drop” and not a “not enrolling” student.

· ES completes the ES Webfiles drop screen only; send no email to the office.