Policies, Procedures and Information for Summer School 2012

Note: ESs are required to inform their qualifying students about Summer School by March 30, 2012.

 

Summer School Dates

Summer School begins Thursday, May 24, 2012, and ends Thursday, June 21, 2012 (20 days). Note: the regular school year ends Friday, May 18, 2012.

 

Grade Level Placement

The SS application asks for the current grade level as of this Spring semester.  Please use that same grade level.

 

Courses Offered

·         Summer School is designed primarily to improve student performance in the core areas of reading, writing and mathematics to prepare students who have not passed CAHSEEE to do so.

·         Those who have missed graduation by 10 credits or less, or who will miss graduation next year by that amount are eligible to enroll.

·         Therefore, only current 10th to 12th grade students may enroll.

 

Course Rigor

Course work completed in Summer School must meet the same high expectations as work completed during the regular school year. All work done bust be submitted to the ES and kept in the student’s portfolio.

 

Minimum Hourly Attendance Requirement

·         10th – 12th grade Summer School students must average a minimum of 6 hours of work per day for 20 days (minimum total of 120 hours).

 

Course Enrollment Requirements

·         Students taking high school courses must attempt 10 credits. Students may not earn more than 10 credits.

·         Note: Students enrolled in Summer School cannot be concurrently enrolled in a community college.

 

Regular Year ES Responsibilities

1.     Enrollment

Regular School Year ESs are required to inform their students about Summer School by the date indicated in the March ES Agenda. If any of their students are interested, the ES must fill out the Summer School Application and Requirements Checklist (one form per student), even if you do not intent to teach summer school (http://www.sscs.cc/genericforms/SSApp2012.pdf) , and send it to the address indicated on the form. These Forms should be submitted as early as possible, as enrollment is limited and students will be accepted first come/first serve basis. They must be received by the SS/OG Placerville office no later than Friday, May 11, 2012.  Upon receipt of these forms, student assignments will assign a student to a Summer School ES and notify, via email, the regular school year ES of the assignment.

 

2.     Report Cards

The regular school year ES is responsible for creating a high school or grade school Summer School report card in ES WEbfiles (see Grade Level Placement, above). Be sure to select semester “SS”, and the courses that the student needs to take in Summer School. For high school, also include the number of credits the student is attempting for each course. Do not add the grades at this time - the Summer School ES will complete the grades at the end of Summer School (the Summer School ES will also adjust the number of credits, as appropriate). Note that the community college option does not apply to Summer School.

 

All ESs serving as Summer School ESs must have the 2 core areas NCLB certifications; Math and English!

 

3.     Products/Services

As funds allow, regular school year ESs are to provide their students enrolled in Summer School with products and/or services (to meet the student’s HQT needs) purchased through regular school year instructional funds (IFs). There is no separate Summer School funds. All POs for summer materials for enrolled summer school students must be placed by the school’s PO cutoff deadline, and must be listed as “priority”= “Urgent”, with “Session” the current school year.

 

4.     Communications with Summer ESs

Student assignments will email the regular ES when a student has been assigned to a Summer School ES. Within 24 hours of receiving the email from student assignments, the regular ES should alert the summer ES to any special circumstances or information that may be helpful in providing the student with the best possible Summer School experience. Materials that have been ordered or will be used should also be communicated.

 

As with all IEM schools related communications, the 24 hour response time policy is to be followed.

 

Qualifying Programs for students

1.     The high school student is 10th grade or above and has failed the CAHSEE and still needs to pass the Math

and/or English Language Arts CAHSEE.

 

2.This student is behind in credits and needs summer school to graduate after summer school, or to be able to

graduate at the end of next school year.

ü  A 12th grade student who did not complete all graduation requirements (and only needs 10 more to graduate) is eligible to attend.

ü  If not a 12th grader, but needs over 80 credits in order to graduate the next school year, they are eligible to attend.  

 

Summer School ES Responsibilities

Following is a partial list of Summer School ES responsibilities. Other responsibilities may be presented at the Summer School ES Webex training or may be required by administration.

 

1.     Enrollment/Initial Meeting

Students are not officially enrolled until the SS/OG Placerville office receives the Summer School Student Agreement. The IEM office will assign students to a Summer School ES in the order received until enrollment is full. When assigned a Summer School student, the Summer School ES must meet with the student within 5 working days to complete the Summer School Student Agreement (SA). At this meeting, the ES and parent/student should review the courses they will attempt and the requirements for that, which may include a commitment to attempt the CAHSEE at the July test administration.

2.     Products/Services

If Summer School materials and/or services need to be ordered, it is the responsibility of the Summer School ES to initiate communication with the regular school year ES to ensure clear communication regarding what needs to be ordered to best serve the student’s needs.

3.     Face to Face Meetings

Summer School ESs meet face to face with each student/parent a minimum of one hour every 5 school days, for a total of at least 4 meetings (not including the initial meeting to sign the SA). Students must meet with their Summer School ES on a weekly basis, and turn in all work completed. This work will form their Summer School portfolio, which is a collection of ALL student work completed. (Learning records are not completed during Summer School). The ES is expected to provide instruction for one hour per week per student, much as in an AESS situation. This is critical as we prepare out student’s for their July CAHSEE administration.

4.     Portfolios

At the end of Summer School, a portfolio containing all work must be submitted for each student. 10th – 12th grade students must average 6+ hours of Summer School per day. This 10th – 12th grade portfolio must justify 6 or more hours of Summer School per day (average). If a 10th – 12th grade student is not meeting this 6 hour requirement, the Summer School ES must attempt to remedy this deficiency immediately. In cases where the Summer School ES's intervention is not heeded, the student must be dropped within 4 school days. Submission of 10th – 12th grade portfolios representing less than the 6 hour average daily requirement may result in a reduction in ES pay.

·         South Sutter Summer School ESs will meet in Placerville with Teri Alves (Summer School coordinator) to turn in portfolios and timesheets on the week of June 25, date to be arranged.

·         Ocean Grove Summer School ESs will meet in Santa Clara county with Teri Alves (Summer School coordinator) to turn in portfolios and timesheets on the week of June 25, date to be arranged.

5.     ES Prep Time Duties

Summer ESs are paid up to $50 of prep time per student. Some of the duties considered to fall under prep time include, but are not limited to:

ü  initial meeting with each student

ü  attendance at Summer School training session

ü  collection of all student work and assembly of work into a portfolio

ü  attendance keeping on forms provided at the Summer School inservice

ü  additional communications with students/parents/Summer School coordinator

ü  submission of attendance, portfolios, timesheet, final report card

ü  setting appointments with students/parents

ü  preparation for instruction to be provided at weekly meeting

 

Summer School ES Compensation

ESs will be paid $30 per hour for 4 hours of instruction (one hour of instruction is based on one full week [5 days] of student attendance). Prep time will be paid in the amount of $50.00 per student served completing the entire 20 days.  ESs will be paid $25.00 of prep time for students completing 10 – 19 days of summer school. No prep time will be paid for students completing less than 10 days.

Examples:

1.     Flake E. Studyer (student's name) completes 9 days of summer school, then drops. I. M. Bummed (Flake's summer school ES) would receive $30.00 based on 9 days of enrollment = only one FULL week of attendance (no prep time would be paid).

2.     Ima Pardier (student’s name) completes 14 days of summer school, then drops. I.M. Bummed (Ima’s summer school ES) would receive $85.00 based on 14 days of enrollment = two FULL weeks of attendance = $60.00 ($30.00/week for two weeks) + $25.00 prep time (for students completing 10-19 days).

3.     Dilly Gent (student’s name) completes all 20 days of summer school. Weebee Smylen (Dilly’s summer school ES) would receive $120 based on 20 days’ attendance = $120.00 ($30.00/week for 4 weeks) + $50.00 prep time (for students completing all 20 days)= $170 total.

 

Summer School Student Load

ES student load limit for Summer School is same as for regular school year. ESs may serve their own regular students for Summer School, if they qualify to serve as a SS ES. Students of regular year ESs who do not wish to serve in Summer School will be placed with other Summer School ESs.

 

School Enrollment Requirement

A Summer School student must be enrolled during Spring semester and must be enrolled for the following Fall semester (school year ’13), unless they expect to graduate after Summer School.

 

Summer School ES Application and Employment

Summer School employment is contingent upon approval by SSCS/OGCS administration.

 

Summer School ES Webex training for approved Summer School ESs will be held online on Wednesday, May 2, 2012. Failure to attend this session may result in dismissal from summer school.

 

Email Summer School coordinator Teri Alves  ( talves@ieminc.org ) by March 23rd, 2012  if you are interested in serving as an ES for Summer School AND you will attend the Summer School ES Webex training listed above. The subject line of your email should read: “South Sutter or Ocean Grove ES interested in Summer School – (your name).”

In the body of the email include:

1.     A statement that you are interested in being a Summer School ES.

2.     Your name, email address, phone number(s)

3.     Desired student load and whether your desired student load is for your regular school year students only, or if you would like other students as well as needed.

4.     A Statement that you will attend the online in-service on May 2.

5.     A statement that you have the 2 core subject NCLB certifications (Math & English) or will have them prior to May 24, 2012.

 

You will be notified by Wednesday, April 4, 2012  of your Summer School employment status. If you are selected for Summer School employment, every effort will be made to meet your student load request. However, no guarantees can be made.

 

Summer School Student Agreements (Completed by Regular ES; signed by the Summer School ES)

New Student Agreements (SA) must be completed for Summer School. It is the responsibility of the student’s Regular ES to complete but not sign the SA. When assigned a Summer School, arrange to mail or give the SA to that ES within 5 school days.

Information for filling out the SA:

·         School year: 2012

·         Track: leave blank

·         Semester: check the box marked SS

·         Grade: Grade level for school year 2012

·         Contract begins: 5/24/12

·         Ends: 6/21/12

·         Duration: 20 days

·         Manner for submitting assignments and reporting progress: Face to Face meetings

·         Time: (agreed upon by ES and parent/student)

·         Frequency: Once every 5 school days

·         Place: (agreed upon by ES and parent/student)

 

Summer School dates/deadlines:

March 23, 2012 – deadline to email Teri Alves if interested in being a Summer School ES

March 30, 2012 – deadline for all ESs to notify their students about Summer School

April 4, 2012– notification to interested ESs of Summer School status

April 30, 2012 – regular year PO deadline (order al summer materials before this date)

May 2, 2012 – Summer School ES Webex inservice

May 11, 2012 – deadline to submit Summer School Application for qualified students

May 24, 2012 – 1st day of Summer School

May 25, 2012 – Summer School ESs must be cleared for regular year checkout

June 21, 2012– Last day of Summer School

Week of June 25th –Summer School portfolios meetings with Teri

July 24 & 25 – CAHSEE test