After a 1st
truancy, Letter/Email Sample to Avoid a Drop
[DATE]
Dear [PARENT],
After discussing
your unique situation with my advisor, he/she
reminded me that our school policy is that we meet face-to-face every 20 school
days, or earlier in order to be legally compliant and to avoid a school truancy.
Since we have missed our 20 day meeting, a first truancy was issued. It
is now (insert # of days) days past that missed
appointment and despite many emails and phone calls requesting a reschedule, I
have not heard back from you. [YOU CAN ALSO INSERT
DATES/TIMES OF CALLS/EMAILS]. I understand [HERE YOU CAN INSERT DETAILS UNIQUE TO THE SITUATION IF IT’S NECESSARY],
for which I am so sorry. I do still need to schedule a make-up appointment ASAP
to fulfill the requirements of my job for the state and for our school.
Here is a link
to our school policy posted in the Parent Resources section of our school
webpage for your review:
http://www.sscs.cc/parent_resources.html#truancy
In order to
avoid being dropped from our school, not only do we need to meet in person, but
I have to see all learning that took place. Please plan to provide all of the
learning completed at our meeting so I can report attendance and complete
learning records.
I would like to
offer the following dates/times to meet in the next few days. Please let me know which date works best for
you, and where you can meet me, and I will plan accordingly.
(Can you meet me half-way somewhere—if
appropriate?)
[LIST
AT LEAST THREE OPTIONS TO MEET]
If you are not able
to meet with me, or you do not connect with me via phone or email to
reschedule, I will assume that you have made other plans for [STUDENT’S] schooling, and that you no longer wish to
continue with (school name) Charter. If I don’t
hear from you by [DATE at least 5 school days past the
current date], I will submit a drop from our school for you dated the
school on the day that we last met, (date).
Thanks,
(OGCS/SSCS)
ES
[CONTACT
INFORMATION]