Parent Accounts in WEBfiles

The three sections of the account detail in WEBfiles deal with different categories of information.

1) The journal contains information about purchase orders (encumbrances and expenditures). When a Purchase Order is created, an "encumbered" amount is listed in the parent account that is an estimate of what the item will cost with shipping and tax. When the vendor bills the school with the actual costs, that amount is placed in the "RecExpd" Received Expenditure column and the original encumbered amount is removed from the account (you'll see it written twice in the encumbered column, once in black and once in red.) Only the actual cost will be deducted from the account.

2) The funding and distributed charges section contains information about IF, transfers of funds between ESs and/or Parents, and AESS charges.

3) Contract Programs shows expenditures and encumbrances from CP classes or GEAs.

-The Grand Totals show the totals for all three sections above in each column (budget, expenditure, and encumbrance).

-The Current Balance is total budget - total expenditures - total encumbrances. This could also be seen as the amount available to spend.