OGCS/SSCS ES Evaluation Procedure

Definition:

The ES Evaluation is a compilation of information received from the following sources: ESs, parents, ES Advisor, school staff, and School Directors. A initial evaluation will be completed for first year ESs. The ES Self-Evaluation and official ES evaluation will be completed by late spring of each school year for all veteran ESs who have been with the school for longer than 1 year. The ES may respond to the ES evaluation in writing if he/she wishes by adding comments to the last page (or a separate page). This statement will be placed in the personnel file along with the other evaluation documentation.

Directions for Self-Evaluation:

When filling out the ES Self-evaluation (when indicated to do so in an ES Agenda), in order to maintain consistency in our ratings, and for the advisors to rightly see how you think you are doing at your ES job, please seriously consider and apply the following guidelines, moving from low to high/left to right on your form:

Self-Evaluation Scoring Rubric:

Low: This indicates we have a serious issue to address, and you should already be in process of addressing it with your advisor and an Employee Improvement Plan. The results are either not yet able to be seen, or have not been sufficient and will result in discipline if immediate improvements are not made.

Needs Improvement: This denotes an area where you are not yet up to speed with the job requirements, but you and your advisor have a plan (may be a formal Employee Improvement Plan where you are working through the steps to improve, or may be that you and your advisor are still in the talking about what can be done for improvement stage) for your improvement. When writing your goals for the next school year, be sure to address any area you mark as needs improvement with a goal.

Meets ES Expectations: This means that you feel that you understand the ES job duty requirements in this area, and have done all that is required according to the ES job description. To receive this mark is not equivalent to "average", but instead is a commendation for a job well done. This is our expectation for all of our ESs in all areas.

High: This means that you believe you have consistently gone above and beyond what is required in the job description in this area, and have demonstrated skills and abilities that shine as an example to other ESs. To receive this mark is to receive high praise and recognition for an exceptional job in that specific area.

Directions:

1. Every year the ES Evaluation deadline will be in the Paperwork Timetable and in the ES Agenda prior to the due date.

2. First report on your ES goal progress for the current school year, then reflect on your Self-evaluation, and finally enter your next year’s goals into ES Webfiles.

3. Mail/email your thoughtful Self-evaluation using the above listed scoring rubric to your ES Advisor prior to the deadline.

4. Before ES Checkout you will receive your final ES Evaluation document in the mail from the training office.

5. The yearly ES Evaluation is to be signed and returned to the ES Support director prior to ES Checkout each year. The ES Evaluation may be used to determine the maximum allowed ES student load for the following school year. Only the final signature page and any additional comments from the ES need to be returned to the office each year by ES Checkout. Keep the rest for your file.

6. Contact your Advisor with any questions.

ES Evaluation Scoring Rubric:

Here is the interpretation of your final ES Evaluation:

Meets ES Expectations: This is what is expected by the school of every ES for every area of the job description. This means that you understand the job requirements and you perform them consistently to the satisfaction of your students/parents, your ES Advisor, your directors, and the office staff. Well done! Take pride in your consistent efforts—they are noted.

Needs Improvement: This denotes an area where you are not yet up to speed with the job requirements, but you and your advisor have a plan (may be a formal Employee Improvement Plan where you are working through the steps to improve, or may be that you and your advisor are still in the talking about what can be done for improvement stage) for your improvement. Your goals for next year should lead towards improvement in your low areas. We understand this job has a steep learning curve, and we value your commitment towards improvement. We do expect that there will be improvement in this area on the next year’s evaluation. (Note: if you received a needs improvement and you are not working with your advisor, contact them immediately for clarification.)

Consistently Superior: This rating indicates an area where you as an ES consistently go over and above the expected requirement in that area. This is where you shine and show your exceptional support for our school! Celebrate! Thanks for your extra efforts!

Does Not Meet Standards: Do not ignore a section that receives this rating. This indicates we have a serious issue to address, and you should already be in process of addressing it with your advisor and an Employee Improvement Plan. Look at what you can do immediately to address this (voluntarily reduce your student load in order to focus on the issue at hand; go back through the trainings in this area very carefully; etc). We must have some change occur to correct this situation immediately.