How to Calculate ES Payroll

(Link to sample pay stub)

 

Overview of Payroll Calculations: To see an overview in WEBfiles, go to "view" Payroll Snapshot

Start with the total of student days taken from the individual student listings on the lower half of your pay detail.  There are two categories; one for K-8 students and one for HS students, both are calculated in the same way but with different daily pay rates.  Student days are estimated by the day the ES receives the student to the end of school year.  The student day totals will change if you have drops, additions or transfers.

 

To determine the Gross Estimate for the Year :

  1. K-8 and HS  Student Days (Re: #1 on payroll detail)
  2. Base pay for an ES is determined by student days. Take the student day total for both K-8 and HS students and multiply by the daily rate. (Re: #2) Example:  302 student days  x  $7.54 = $2277.94 (K-8) 
  3. AESS A and AESS B  (Re: #3l) Additional pay is received for AESS A and AESS B students and is paid by student days. For AESS A, multiply student days by the daily rate. Use the same process for AESS B.
  4. Mileage and Supply (Re: #4) Additional pay is received for Mileage and Supply and is paid per student. For each of these categories multiply the total number of students by the daily rate for each. (See ES Handbook for information on what these stipends cover.)
  5. For each category, K- 8, HS, AESS A, AESS B, Mileage, and Supply do the  following:
    1. Deduct Gross Paid to Date amount  from Gross Estimate for Year amount:

Example:  (K-8 Student days)

·         Gross Estimate for Year  $2277.94    (Re: #5)

·         Minus     Gross Paid to Date  - 1110.31  (Re: #6)

·         $1167.63 (not shown on pay stub)

·         Divide that amount by the Pay Cycles Remaining  (Re: #7) $1110.31 ÷ 6 =  $194.61

·         Add amounts of each category and the $80.00 technology monthly (Re: #8) allowance to determine the Gross Paid this Cycle (Re: #9) amount.

 

Base Pay Calculation

The base pay rate is determined by each school for a beginning teacher as a set amount per student for K-8 student days , and a set amount per student for high school students.  The ES is listed as “0” years of service credit their first year.  For every year of successful service after that, the ES increases by 1 year of service credit.  The additional pay for that next year of service is the number of service credits years times the additional increase for each year per student. 

Example:  For an ES hired in 8/2000, here is a chart of the service year credits for this ES:

                        School Year   Service credit multiplier

2001                =0

2002               =1

2003               =2

2004               =3

2005               =4

           

Formula for a K-8 student with a base rate of $1320 per student with the above ES in 2005.  Take 4 (service credit multiplier) times $20 per year (school increase per year) = $80 per student above the base rate.  Added to the base rate ($1320 + $80 = $1400) will equal the ESs current rate for K-8 students. There are 175 paid school days.  Divide the ES yearly rate per student $1400 by 175 school days, and that will equal the daily rate of $8.00 for this ES who is with the school for their 5th school year.

 

Pay Cycles

There are 12 pay cycles for an established school.  The first payroll of the current year begins with the September paycheck.  ES Student Days pay and AESS pay is calculated on 12 pay cycles.  The technology stipend, Mileage stipend, Supply Fund are calculated on 10 pay cycles, and are not paid over the summer months.  The Extra Duty pay is spread over the remaining months of the school year after it is awarded. The payroll "snapshot" date is recorded on the IEM Important Dates calendar.

 

Payroll Deductions

Payroll deductions are taken out for normal required taxes, STRS, your portion of the school benefit package you have selected, and any additional deductions you have requested. A payroll check may be smaller if you were overpaid in a month for students who dropped in the prior month.  The monthly pay calculations on your paystub will show how this occurs.

 

Payroll Questions

ES payroll issues will go to the advisor first. If it is a computer error then the advisor would consult with the director of IT