How to Create A High School Report Card in the ES WEBfiles

Preparation & Notes

Before starting the report card, be sure that you have a list of all of the classes and credits being attempted for RC creation/ grades and credits earned for RC completion that you want to assign (from the HQT, which may or may not be you). Once you have marked a report card done, you cannot go back to it and make additions or changes to the grades/courses/credits; your advisor will have to do it for you. You can always add/change courses at a later date throughout the semester, just be sure you do not go over 40 credits maximum or under the 25 credits minimum. Print a copy of the report card when you are done for your student's file.

Creating the HS Report Card

· Click on "CREATE"

· Choose "Report Card" from drop down list

· Click "Go"

· A message will come up that says, "Choose the type of Report Card you wish to create: None/cancel, Grade School, or High School"

· Click on High School

· Your student drop down list will appear

· Choose a student

· The semester drop down box will appear

· Choose the semester

· The school year drop down box will appear. (Note: The school year is the same for both semesters. If it is the 2011/2012 calendar year, you should choose "2012" for both the first and second semesters.)

· Choose the school year

· Choose a growth area by clicking on the circle by the desired growth area title

· Click on the box below "course #" and a drop down of options for the growth area you chose will appear

· Click on the up or down arrows, or click and drag the scroll bar to view courses

· Click on the desired course title

· Enter the number of credits that will be attempted.

· Enter the HQT info for that course (do not wait until the end of the semester, this must be done before the semester starts, or when a student enrolls during a semester.) If you enter a selection, and see a red “99”, you have made a choice that cannot be made—try again.

Ø Choose “0” (n/a) for courses that do not require an HQT, for instance PE, Health, Family Studies, etc. Also use for core classes that are being counted as electives, not requirements, for instance, Consumer Math, Environmental science, Geography, etc.

Ø Choose “1” (HQT is certified) for a subject that you, the ES, are qualified to teach (NCLB certified). For example, you are certified in Math and English, you would select “1” for your student’s English 10A and Algebra 1 courses.

Ø Choose “2” (HQT online course) for a course for which you are not an HQT and your student is taking an online class to fulfill this requirement. For example, you are not NCLB certified in Social Studies, so your student is taking an online Odysseyware course for US History.

Ø Choose “3” (HQT SME course) for a course for which you are not an HQT and your student is taking an SME course to fulfill this requirement. For example, you are not NCLB certified in Spanish, so your student is taking the SME HQT Foreign Language course.

Ø Choose “4” (Community College) for a course for which you are not an HQT and your student is taking community college course to fulfill this requirement. For example, you are not NCLB certified in science, so your student is taking chemistry at a community college.

· When you choose “3”, you will need to be sure to check the list of who the SME is for your school and only select that person from the dropdown list. You will then be taken to a screen to verify the stop and end dates for the SME. You will only need to change the dates in an unusual situation—contact your advisor for help.

· Enter the a-g info if it is an a-g course taken elsewhere and we either do not have a school syllabus approved by the UC system to have an a-g course by that name, or we do not have a HQT in our school to oversee that a-g course.

Completing the HS Report Card at the end of the semester

· Go to View/HS Report Card

· Select the correct student and semester report card already created—DO NOT CREATE A NEW REPORT CARD!

· Click on the mark box for each course and enter the earned letter grade (Do not enter an incomplete as we award any partial credit earned.)

· Click on # of credits earned and enter

· Click on grade level and enter the working level (at grade level, above grade level, or below grade level) for this course. HS grade level should progress up based on the number of credits earned.

· Any appropriate comments may be typed in the comments box, but they will only be for the cum file and for printing to give to family; not for transcript use or for notes to transcript clerk

· The "transcript this semester " will contain any already submitted first semester transcript info (for example, if a transfer student came in with partial grades/credits already earned). Do not go over 40 credits in any one semester in combination with all schools attended.

· The "transcript prior semester " is for your review purposes as needed to ensure the correct course section (a or b) is listed.

· Check that the HQT and a-g info is listed correctly (refer to other school documents and/or ask for help from your advisor as needed). A red “99” means the person chosen as HQT is not HQT in our system for that course—correct ASAP!

· Mark each line “Ready” as done.

· Mark “Send” when the entire report card is complete.