OG/SS May 2010 ES Agenda

Please read the agenda, along with each of its links (all links available in ES Handbook for future reference) before your ES Group meeting and take any questions with you to the meeting. The agenda quiz must be completed in your ES WEBfiles BEFORE attending your ES meeting! This agenda has been posted 5/4/2009 and the agenda quiz is due 5/17/2009.

 

Please note that if you must miss your ES meeting, you should inform your Area Facilitator and ES Advisor and make arrangements with another AF to attend another meeting that month. (All meeting times and dates are posted in the ES handbook along with AF e-mail addresses and meeting date, time, and location). Your AF is listed in ES Webfiles on the ES Welcome page. If you miss the meeting altogether, you will be reminded of your responsibility to attend and will be held responsible for the information given at the meeting. If you miss another meeting, it will become a discipline issue and may result in a drop in your student load. We do not believe that you can effectively serve your students if you miss critical information about the school and your job. Thank you for making these meetings a priority as you schedule your time for this school year!  The ES Support Department.

 

1) Dates to Remember and Dated Duties

a) Friday, May 21, 2009: Last Day of School for students! (Coming quickly!)

 

b) Payroll Snapshots & remaining pay dates

·         May 18, 2010

·         June 17, 2010 --Final reconciliation

 

c) Final Paycheck dates for 2010 school year

·         June 30, 2010 (11th paycheck and 1st of final reconciliation checks)

·         July 31, 2010 (12th paycheck and 2nd of final reconciliation checks)

 

d) Reminder Dates for Graduation. (If you are behind, catch up now!!)

·      April 23, 2010: Don't forget to administer the SCANTRON test each of your graduates!  IF they do not do their best attempt the first time, you will be asked to retest them before they graduate. BE sure to emphasize the critical importance to the school that each graduate take their final Scantron assessment very seriously and do their very best job.  Our school will be judged on their results.

·         April 16, 2010: Submit expected grades for your 2nd semester graduates by this date in ES Webfiles.

·         April 23, 2010: Submit grad packets for all 2nd semester expected graduates, plus those expected to be done after summer school to your advisor by this date. (Indicate which date they will be done on the paperwork you send to your Advisor).

·          May 21, 2010: Email advisor with names of any potential 2nd semester graduates who did not make it, change expected grad date in ES Webfiles. and remember to e-mail and submit a form for any missing materials!!

 

e) April 30, 2010: Was the last date to order from IF using 2010 IF, do a transfer of IF, or create a CP. All orders must now use session "11".

 

f) May 11 and 12 CAHSEE Make-ups for 10th graders who missed the Feb test (REQUIRED!) and any 11th/12th graders who still need to pass a section or two.

 

g) Graduation Dates and Info: ESs are welcome and strongly encouraged to attend graduation, especially if you have a graduate! Come early to help with set up and/or to greet families and students as they arrive.

Ø  OGCS Graduation: Saturday, May 15 at 2:00 p.m. for 8th grade and 3:00 pm for 12th grade at Ocean Grove's Resource Center site, 16900 North Highway 9, Boulder Creek, California.

Ø  SSCS Graduation: Saturday, May 22 at 11:00 a.m. for 8th grade and 12:30 pm for 12th grade at First Covenant Church located at 10933 Progress Court, Rancho Cordova, California 95670

 

h) ES Checkout 2010: Plan now to “check out” sometime between May 21 and June 7. Until you are officially “checked out” by your Advisor, we will expect that you are still available daily by cellphone and email, and available to meet with new prospective students. This year you must wait to print out your final copy of your ES Checkout forms as documents received by the office will be automatically checked off for you on the FRED list.  But, you will want to print a preliminary copy for you to use now from Webfiles by going to View/ES Detail and selecting the yellow “print ES Checkout” button on the lower left side of the general tab.

 

i) Summer School Dates:

Ø  May 24th – 1st day of Summer School

Ø  June 18th – Last day of Summer School

Ø  June 21 to 23-- SSCS Summer School portfolios meeting with Brandy in Placerville

Ø  June 24th –OGCS Summer School portfolios meeting with Brandy in San Jose area

Ø  Summer School ESs are expected to checkout prior to June 7.

 

j) Save this 2010/11 date! Plan now for a required All ES all day training meeting on:  SSCS: Tuesday, August 17, 2010 in Rancho Cordova; OGCS: Wednesday, August 25, 2010.  Details to come by ES Listserve.

 

k) HQT SME timelines: May 21, 2010, for all ESS with students enrolled in SME courses, this is the final date to send to your SMEs all supporting documentation requested. Please mail as early as possible!! Allow a week for grades/credits to be returned to you for entry.  You must keep the SME’s grade info in your student’s file!  

 

l) August 16, 2010: All returning ESs are expected to return to work (be available by phone and e-mail) by August 16th. Contact your advisor if you experience extenuating circumstances. All enrolled students need to have been provided with all necessary educational materials by this date so that they can begin school. It would be helpful, but not mandatory, if you would occasionally check your e-mail starting August 2, as that is when your advisor will be returning to their regular work schedules.

 

2) Things to Do

a) We need every ES to please complete the school survey for ESs and a survey for their ES Advisor from your school’s ES protected page. (Contact your advisor if you have forgotten how to access this page). These 2 surveys are required for ES Checkout and are very helpful to us as we plan for next school year.  We want your input!! If you have a “good idea”, but it will take more space to explain than is on the survey, email your ideas directly to Janet at jmarsh@ieminc.org.

 

b) 2011 Student Agreements: Please mail in your 2011 Student Agreements as soon as they are completed (printed from Webfiles with courses listed for high school students)and prior to ES Checkout.  Remember the box to check if the student is being retained (and complete an additional K retention form if they are being retained in K)! Use the 2011 grade level chart and do not allow anyone to be enrolled in a grade level that is ahead of their age/grade--it is the ESs responsibility to ensure the students are enrolled in the correct grade level! Review the K-8 Grade Placement Policy (http://www.ieminc.org/handbook/studentenrollment/k8gradepl.htm )and the High School Grade Placement Policy (http://www.ieminc.org/handbook/highschool/hsgradeplcmt.htm) for details. You will see your Fall SAs that are entered by going to: View/Students, Active/Notices tab and checking the “SA 11” space.  These will also be tracked on your ES Checkout in Webfiles. Please do not call or email the office about these, as they are swamped this time of the year, and cannot take time out to look to see if yours have arrived! 

 

c) Adult Students for Fall 2011: Just a reminder that adult students (those who have turned 19 on or prior to May 21, 2010) who are expecting to return for Fall 2011 MUST have earned at least 5 credits per 20 days of enrollment. All other 19 year olds will no longer be eligible for enrollment in a regular high school and by law must be dropped effective May 21, 2010. Adult student policy is posted at: http://www.ieminc.org/handbook/highschool/adultpol.htm. If you have an individual question about a student, email your Advisor. Do inform your adult students early so there are no surprises!

 

d) 2011 School Calendar: Remember to give one to your families for next year at your last LR meeting if you have not yet done so, remind them of the first day of school in August, and tell them that you will be on vacation over the summer, then back refreshed to serve them again next Fall. OGCS  SSCS .

 

e) ES Checkout Please read carefully through the new ES Checkout Procedure (http://www.ieminc.org/handbook/esjob/escheckout.htm). Print a Webfiles Checkout form to use as a guide to get you through the Checkout process. Go to the ES Protected page, video page, and view the new ES Checkout Webex training, or attend a live Webex ES Checkout session (See 4A below for details) to have all of your questions answered and be walked through the process (definitely recommended for all ES new this school year!).

When Checkout is complete and approved by your advisor, you must mail in to the IEM office:

1) The signed 2 page ES Checkout form with your ES Approval checked and dated on the printout.

2) Your signed ES evaluation (if this was not your first year as an ES) if not already returned

3) If applicable, resignation letter (can be emailed to Janet at jmarsh@ieminc.org) and all school property returned to your ES Advisor.

4) ES School and Advisor surveys confirmation emails (2 surveys, 2 email confirmations)

 

f) PG Certificate: Print out a copy of your PG certificate for this school year to keep if you would like a copy by going to View/ES Detail ES Training Tracker tab, PG tab on that page, then use the button entitled: Print PG Certificate. This needs to be done prior to ES Checkout.

 

g). Report Cards/Transcripts:

·         Reminder that report cards for all 9th to 12th grade students and for all K-8th grade students who requested a report card on their SA are due prior to ES Checkout. Refer to the Report Card policies at: http://www.ieminc.org/handbook/repcardtrans/indexssog.htm .

·         Refer to transcript info at: http://www.ieminc.org/handbook/carnegie/transcripts.htm. It is your responsibility to provide your students their report cards that have been requested prior to checkout. The office DOES NOT mail out report cards, but only sends out the official transcripts (you may NOT provide those), which parents/adult students need to request for themselves by completing the Transcript Request form: http://www.ieminc.org/genericforms/TranscriptRequestForm.pdf.

·         If you are reviewing high school transcripts from other public high schools and need to call about course title names and what specific requirements they meet for coding purposes, please make sure that you email your advisor so they may add this information on the google document course title page page.

·         Remember that many of the local public high school courses are currently listed on this google docs page so in reviewing this page first might save you time before actually contacting the existing public high school.  If you are not currently on this google document page please email Tracy Edwards (tedwards@ieminc.org) stating that you would like to be on this google document.

 

h) Stipend reimbursements/Timesheets: Any of these extra forms you may have to submit for 2010 must be sent to the office by ES Checkout. This includes those who have worked as SMEs, taken CSETs, taught extra CP classes, were approved for reimbursement for additional duties or travel that is paid on a form, not in your regular check. (This does not pertain to just the regular ES job duties or stipend positions paid automatically each month).

 

i) PO Receipts: Remember to mail in any PO receipts (if you received a check for GEAs, EAs, for materials you picked up, etc) you still have in your possession to “IEM, Accounting Department, 1166 Broadway, Suite Q, Placerville, CA  95667”. These are a critical component to the school audit that will occur this summer.

 

j) Educational Activity Checks: If you have given your families an EA school check, and they have not yet used it by the last day of school, you must collect it and mail to “IEM, Accounting Department, 1166 Broadway, Suite Q, Placerville, CA  95667” with the PO number. School checks MAY NOT be used over the summer, even if they are enrolled in summer school! All checks must be accounted for prior to our school audit.

 

k) Summer Reminders:

-Summer Work Permits: Students 14-17 years of age need to obtain a work permit if they obtain a job over the summer!  Please review the “Work Permit Instructions for ESs” on the ES protected page (in the ES Handbook, under High School, click on Work Permits).  Also note that All Work Permits processed either during Summer or during this School Year, will expire on 8/16/10 and will need to be renewed at that time if the student continues to work.

-Summer Grads: Regular ESs will need to collect all materials from their Summer Grads leaving the school after summer school is over, except those materials which will be used for summer school, which the summer school ES will collect. Please communicate about any materials still in the student’s possession. The regular ES needs to submit the missing materials slips for any other items that were not returned, except for the summer school materials.

-Summer School Report Cards: Remember, when registering your current students for summer school (SS), after completing the SS request form, you will need to create a high school summer school report card in ES WEBfiles. Be sure to select semester 3/year 2010, and the courses that the student needs to take in summer school according to the summer school policy.  Also include the number of credits (for HS) the student is attempting for each course. Do not add the grades at this time--the summer school ES will complete the grades at the end of summer school. After this is done, the summer school ES can then completed the SA for summer school.

-Summer prospectives (All ESs): As a part of your ES Checkout, you will need to enter your summer availability into Webfiles yourself this year. DO NOT EMAIL THE OFFICE, but instead go to View/ES Detail and enter your summer availability in the space using the drop down choices. The office will only assign students to ESs that will be able to meet with them without delay according to the initial student assignment policy.

-Scantron for new enrollees: Be sure to schedule your Scantron tests for early in the school year for all new enrollees you enroll over the summer, as these need to be completed within 30 school days of their first day of school. But, you cannot test until after the All ES meeting in August! Continuing students need to test according to the testing window on the school calendar.

-Summer drops: If any students drop during the summer, remember to submit a Webfiles drop ASAP, to free up your space for a new student. If you have POs placed for them, they are NOT automatically cancelled, so be sure to submit a PO inquiry to have the orders canceled. If the orders have already arrived, make arrangements to “sell” them to another family or ES. Use your ES group to network about this!

-Fall Orders: Remember that any items that you have ordered for families for the Fall (using session 11 or delayed session 10 POs), will be arriving during the summer, as POs will be sent out from the office to their vendors on July 1. If you are going to be away from your home, make sure that you have someone collecting your mail. Please mark items in as received right away so that we can pay the vendors!

-Summer School alternative for all schools: Your advanced high school students may earn summer school credits in both OG and SS schools if they enroll in a local community college for a summer course, then provide the IEM office a transcript for those courses. We will give high school credit for work completed during the summer, as long as they earned a “C” or better.  The students do not officially enroll with us for summer school, do not work with their regular ES, do not provide us with work samples, we do not pay for any materials for these courses, but only registers at the college, takes the college course and then send IEM their final college transcript.

-Can we access our email from the internet while on vacation?  Yes, remember you can access Outlook Exchange over the internet anywhere! (https://exchange.ieminc.org/owa/auth/logon.aspx)

 

l) 2011 Paperwork Timetable: Please use this attachment when setting up your schedule for next school year!

 

m) General Info Sheet: The General Info sheet (printed from ES Webfiles) will not have updated information until August. Plan to give it to your families at your first meeting of the year with them, but do not print it out until after August 16.

 

n) Summer ISP family accounts—If one of your families has internet access provided by the school, please carefully read the section of this handbook document entitled: ISP For Summer Service at http://www.ieminc.org/handbook/computerrel/stucomputers/ISPforstu.htm .  The family account must have money to cover internet access over the summer, or you must email ISP@ieminc.org to cancel the account.  Also please email and cancel any accounts for those dropping from the school by May 21, 2010.

 

o) For those who have passed CSETS, what you can add to a credential if you wish:

http://www.ctc.ca.gov/credentials/leaflets/cl621a.pdf .  This does not apply to VPSS courses, only CSETS.

 

3) Training Items

a) Grad packet form for “completion”. Remember that your students who are choosing to leave the school who have completed the school graduation requirements, but have not passed one or both sections of the CAHSEE have another form to complete in addition to the regular diploma forms.  We will issue a “School Certificate” in lieu of a diploma for those choosing that option on the School Certificate Selection Agreement Statement. For 2010, this does not apply to Special Ed students whose names you submitted to the assessment department by April 23 (see listserve email of 4/19/2010).  If qualified, they will receive diplomas. have When submitting your Webfiles drop for graduates, enter all required information, but do not check “done”.  Those will be done by the office upon approval of your grad packet.

 

b) Paycheck info:

-The paychecks for the 2011 school year will start on August 31, and will be based on your active student count as of approximately August 17. Pay for SS and OG is spread over 12 months, which means you WILL still receive paychecks for 2010 school year on June 30 and July 31 (assuming you have checked out). Reminder: Most stipends run for 10 months only!  See you payroll snapshot for details. For further information on how to read a school paystub, go to http://www.ieminc.org/handbook/esjob/calcespay.htm .  A sample paystub is linked to the top of the document and is referred to in the explanation. Please direct questions on this to Janet Marsh only, not to “payroll”.

 

c) "Plagiarism" policy: Read and be aware of our school's plagiarism policy (http://www.ieminc.org/handbook/highschool/plagiarism.htm), just in case you need this.  We typically do not have many issues with this, but every now and them an ES will receive a work sample that just doesn't seem to match the work they have seen from the students in the past.  If you encounter this situation, re-read the policy and contact your advisor for help in dealing with the situation. We can only count student work towards attendance credit IF it is new learning and actual student work.

 

d) “Revised” Rollsheets: A refresher for you as you are cleaning up any rollsheets that have errors for this school year: Rollsheets: Revised vs. Original (There will be an activity at your group meeting on Revised Rollsheets.)

·         An "original" rollsheet is that initial rollsheet, completed with the family at the learning record meeting, signed by the ES, and submitted to the office. It is recommended that 2 "originals" are always done at the LR meeting--save one for your file in case the first original is lost. These originals must be exactly the same to meet the criteria of an "original" document for audit purposes.

·         The original rollsheets will always bear the signature date of this LR meeting and this date should match the last attendance day covered by that attendance period, or be prior to the next school calendar date after the last date on the rollsheet (if the meeting occurs over a weekend or school holiday period).

·         A "revised" rollsheet is one that is created to correct an error on an "original" rollsheet. Though it is also completed in the presence of the family in blue pen-and-ink, it will differ from an original in 3 important ways:

ü  It will have the "Revised" box checked.

ü  It will be different than an original rollsheet in some relevant way (it's fixing an error, remember?).

ü  It will NOT have the same date as an "original" (the "Revised" rollsheet date will always have a later date). It wouldn't make sense to submit a 2nd "original" with errors and a "revision" at the same time).

 

e) Student Drops/Transfers:

-(http://www.ieminc.org/handbook/transferdrops/transferiem.htm) When a student drops, please use the transfer/drop checklist printed from ES Webfiles View/Parents detail link/ES Forms tab. Also be sure that all paperwork, rollsheets, and learning records are completed up through the drop date. 

-Every student you currently serve must have either a Fall 2011 SA sent in, or a drop form submitted (with all materials returned if no students in the family remain enrolled). 

-You do not need to complete the drop checklist for those dropping over the summer, but do need to complete the transfer checklist if your student will be transferring after the last day of school. (Remember, transfers can be current ES initiated, or parent initiated, but never initiated by an ES who does not currently serve the student.) ---Remember to now enter your requested planned transfers in ES Webfiles yourself (see info in March agenda)--do not email Cindy. You may enter those planned transfers at any time during the summer when you find you will have too many student and need to request a transfer.

-Planned Transfer reminders:  Do not pass files off to another ES until the official transfer has been done in FRED in July.  Parent requests (if the ES has space) have priority, and transfers may not be able to be done the way you have requested. The best time to transfer off files in at thte All ES meeting, unless the receiving ES needs information earlier.

 

f) Summer Availability:  Prior to ES checkout, enter your Summer Availability in FRED for office staff usage.

1. In ES View, go to ES Detail

2. Click to the new Summer Avail tab

3. You can see the three options that are available to the ES to select

4. If the ES selects "Available All Summer EXCEPT These Dates" then they can enter the dates to the right 

5. If the ES selects either of the other options, the exception dates will automatically clear out (They might not actually automatically clear out for another day or two until another maintenance time happens in FRED)

6. The entries the ES makes in these fields, will automatically and immediately be displayed for Student Services in their Summer Availability Notes field. (This will begin automatically happening in another day or two when another maintenance time happens in FRED)

7. You may change and update your dates listed at any time!

 

4) Messages from School Departments

A) ES SUPPORT

-AF groups for Fall: Yes, there may be changes to your AF group for Fall.  You will receive info on your new group at the August All ES meeting.

-Advisor for Fall 2011: Yes, your advisor may change at some point over the summer.  You can check for your Fall Advisor assignment on the welcome page in Webfiles.

-Advisor on duty for summer: There will be an advisor on duty all summer to help you with any questions you may have. If you need help between June 11 and August 2, 2010, email (eshelp@ieminc.org) and ask your questions, or request a phone call (provide preferred number for callback).

-Student List changes: Transfers to you that have been planned will not occur until July.  Do keep your Planned List in ES Webfiles current over the summer with requested transfers, and expected students so that you will have the full load you desire on the first day of school. Remember, that a planned transfer request is only a request and you must continue to serve that student until you have received an email from Student Assignments that a transfer has been done. Send an email to the ES who is receiving your transfers to determine when and how the student file will be exchanged.  We recommend the All ES meeting to do this, if it can wait.

-Zip Code Changes: ESs who have worked with our school for over a year (under a year, no changes) may request zip code changes by sending their new list of zip codes to Karen at kcreason@ieminc.org. You must keep all the zip codes of your current students on your list, unless  you have marked those students as "Planned Transfers".

-Upcoming PG Webexs:

·         ES Checkout with Shauna: Friday, April 30th from 10-11am, Monday, May 3rd from 7-8pm – special evening session!,

Wednesday, May 5th from 9-10am, Tuesday, May 11th from 2:30-3:30pm

·         Advisor Workday with Gail:

1.Tuesday, July 13 WebEx  9:00 – 10:30 Open for the entire session or part of the session.  Topics covered: How to set up a CP course, how to find a vendor, ask database questions, overview of One Note (Microsoft Office product great way to organize information).

2. Tuesday, July 13 WebEx 1:00 – 2:30 Open for the entire session or part of the session.  Topics covered: How to set up a CP course, how to find a vendor, ask database questions, overview of One Note (Microsoft Office product great way to organize information).

·         Advisor Workday with Valorie:

1. Thursday, June 10 WebEx 9 a.m. - 12 noon.  This is a general ES training session designed to support those ESs who are wanting to feel better prepared for the upcoming school year before they officially take off for summer break.   If interested in participating in this session, please, be sure to contact me so we can set up an appointment and you can let me know if there are specific topics of discussion that would best support your needs/ questions.

-Upcoming Advisor in person Workdays: Feel free to attend ANY session that will work for you over the summer to start out better prepared for Fall. GEt a jump on your 2011 PG Hours!

·         Advisor Workday for ES Checkout at Shauna's House: May 26th from 10am to 1pm

·         Advisor Workday at Valorie's House:

Thursday, June 10, 1:30 - 4 p.m. Valorie's house.  This is a drop in session.  Topics of discussion will be addressed on a first-come, first-served basis.  Please, email me topics you would like to have covered.  Snacks will be provided! My contact information:  vkirjola@ieminc.org

·         Advisor Workday at Ineke's House: Tuesday, June 15th from 12:30 – 3pm.

We will discuss the following:

*How to Organize Your Family Files

*How to Set Up Your Meeting Dates With Your Families For An Entire Semester

*Collecting/Organizing a Student File (High School)

*Additional Question/Answer session

·         Advisor Work Day at Barb's House: JULY 28TH FROM 1PM-4PM

This is not a drop in session, so plan to arrive on time to learn the following:

ü  How I set up my mac/pc for organization – email, parent info, favorites, etc.

ü  How I set up my office – get a tour of my office and where I keep my files/supplies, etc.

ü  Watch me go through the process of preparing for a LR meeting, and what I do afterwards

ü  See how I calendar my schedule to enter PO’s, learning records, print rollsheets, etc.

Bring your laptop, plan to stay till 4pm, and I will provide snacks!
Please RSVP directly to me:  bmastman@ieminc.org

·         Advisor Workday with Noah's House: Tuesday, August 3, 2010 10am to 5pm.  Topic: "Working With Parents to build up a loyal caseload" & general Q & A as you prepare for Fall.

o    10:00am Arrival & Networking time (coffee & snacks)

o    11:00am to 1:00pm 'Working With Parents: Building successful relationships with your families."

o    1:00pm Lunch (provided)

o    2:00pm to 5pm - Office work / one-on-one

 

B) IT:

-See attached document for helpful FRED hints (http://www.ieminc.org/handbook/10agendassog/May10/FRED42010.pdf).

-Student Grade levels: When completing SAs for Fall 2011, pay close attention to the grade levels listed in RED on your View/students list. Students not in their grade level by age according to the grade level chart are red, and must be corrected for Fall, unless you have prior approval from Janet Marsh for the red grade level.  It is appropriate for high schoolers with less credits than normal to be LOWER than they would be by age; these will be grey numbers—those are OK.  It is NEVER appropriate for ANY student to be above their age grade level.  Contact your advisor for help as needed. For HS students who enrolled in the spring, check their transcripts which should not be posted in FRED to determine if a grade level change is needed.

-New Update Alerts Button: After you do a lot of data entry, you can go to View/Students Active Tab, Notices tab and click on the Update Alerts button and your work will show up in various report locations as done.  Otherwise, this happens overnight in the nightly update script.

 

C) ASSESSMENT

-CAHSEE- The May CAHSEE is coming up on Tuesday the 11th & Wednesday the 12th.  Tuesday is for the ELA portion only and Wednesday is for the Math portion only.  All 10th grade students were supposed to take the CAHSEE exam at the February administration.  If they were not able to attend, make sure that they get to the May CAHSEE or be ready to test them yourself.  Remember, their results affect our school report card, which could affect school funding.  Also, it has been proven that the students that take the CAHSEE in 10th grade, on average, pass it more often than those who wait!  If a student cannot attend their assigned site, please e-mail Fina, fhustrulid@ieminc.org, right away.  Check the assessment page on our school web-site for more CAHSEE information and the most current testing site information:  http://www.ieminc.org/Assessment/index.htm#CAHSEE

-STAR- Testing this year has been going well and we are looking forward to receiving our scores in August from the state.  As soon as they come in, we will mail them out to you.  There will be assessment rewards this year ONLY for those students who score a “Proficient” or above level on their STAR test.  The rewards will be given out after we get the scores back.  In addition to scoring a “proficient” or above level, 10th graders must attend their February CAHSEE test in order to earn their reward and all students must be with us for the 2010-2011 school year!

-SCANTRON- SCANTRON testing is available anytime for your students.  Feel free to have your students take an end of the year SCANTRON test if you like.  This is a great assessment to see their growth for this year.  To get a reading list for your students of books in their reading range for this summer, take their Lexile scores and go on to www.lexile.com.  Please take advantage of the many resources they have there to find books and articles that are within your students Lexile reading range. 

-SSCS only EL Instructors- CELDT testing is one factor in determining which EL students would receive services from either Jennifer Allen or Nancy Thomas.  The CAHSEE scores for high school and students’ STAR results for all the students are other criteria looked at.  Forty students were served on a weekly basis.  CAHSEE prep materials by Curriculum Associates is one curriculum used.  A point is made to incorporate some writing into every assignment and provided help with the persuasive essay writing by teaching paragraph writing and using graphic organizers.  The Visions curriculum has been used extensively this year with high school and middle school.  Avenues by Hampton Brown, has been used with elementary school students. 

 

D) GUIDANCE

-Honoring our students special achievements:  We would like to include information in our school newsletter about any of your students who have received special scholarships or honors.  If you have students who you would like to have recognized in this way, please, let us know.   In order to include that information in the newsletter, we must have written parental permission (An “Authorization for the Release/ Publication of Student Information” form is available in the ES Forms area of our website-- OG/ SS).

-Graduation Ceremony – Please be sure to attend the graduation ceremony if you have any 8th or 12th grade graduates who plan to participate in the ceremony.  Show your students how much you support them by the attending the graduation ceremony.  It will mean a lot to your graduates!!!

·         SSCS graduation will be at the First Covenant Church, 10933 Progress Court, Rancho Cordova CA 95670 (location of our last All ES meeting) on Sat, May 22nd. 

o    11:00am – High School Graduation Ceremony (graduates need to show up at 10:15am)

o    12:30pm – 8th grade graduation (graduates need to show up at 12:00pm)

·         OGCS graduation will be at the Redwood Elementary Amphitheater, 16900 North Highway 9, Boulder Creek, CA 95006 (location of our last All ES meeting) on Sat, May 15th.  

o    2:00pm – 8th grade graduation (graduates need to show up at 1:30pm)

o    3:30pm – High School Graduation Ceremony (graduates need to show up at 3:00pm)

-Summer School – We still have a few opening for students interested in attending summer school.   To qualify for summer school, the student needs to be behind in credits and/or have failed the CAHSEE.   If you have a student who does qualify for summer school, please encourage them to take summer school.  If they decide to attend the summer session, have them complete the [Janet insert link here - Summer School Application] and mail or fax it to the Placerville office ASAP.   If you have a student who does not qualify for summer school, but wishes to get ahead by taking summer courses, encourage that student to take a community college course during the summer session.  Those community college summer school credits can be transferred to the student’s high school transcript.  Remember, a student can take summer school with our school or with a community college, not both. 

 

E) CURRICULUM

-Read attached document at: (http://www.ieminc.org/handbook/10agendassog/May10/Curriculum%20May.htm).  We suggest you also print it out and use as a reference for our families that might want online learning next year. 

-Watch the Curriculum Webex together and discuss in your group at your ES Group Meeting.

 

F) VENDOR RELATIONS

-New Vendors: SSCS  OGCS

-Search for info on vendor:

·         New Vendor Request view:  In ES Webfiles, go to Search/Vendor Requests to see if anyone else has already requested the new vendor you wish to request before submitting a request.  You can also check on the progress of a vendor you are waiting on by viewing the vendor request notes.  You may do an inquiry to see what is happening if there has been no activity on this vendor for many months, even if you were not the original ES requestor for this vendor.

·         Before submitting a vendor approval request for a new vendor: Remember to check in ES Webfiles for any information you may need to know.  Go to Search/Vendors and either search for their name in ABC order, or do a find on their name.  You will see vendors who have been removed (don’t bother trying again, we have already gone through the process unsuccessfully), are prospective (are in process; wait, or check the new vendor request link for more details on their progress), merged (with another business name), or approved (just submit a PO).

·         You can also search for CP instructors from the same area: Search/Vendors.  Select the yellow button “start new find”, then select the “CP inst” button.  A list of all CP instructors in your school will appear in the list.

 

F) GEAs

GEA’s for next year- ES’s, please let your ED Lisiaon (Lisa or Mary Ann) know which GEA’s your families really liked and which ones they did not.  Please email ideas for GEA’s for next year as we are starting to plan for next year.   As of now, we will be planning one GEA for each month, except for April.

 

5) Networking

a) Share ideas with each other for preparing for ES Checkout.  Pick the veteran ES’s brains!

 

b) Open Networking

 

6) Peer Tips

·         Avery sells repositionable labels now. Great for portfolios easy to peel off if you make a mistake.

·         Jennifer Freeman, a SSCS ES, wrote an article entitled Home Sweet Home School and it was published in Kidaround magazine. It was a great article to read.

·         C-SPAN Classroom has free educational downloads: c-spanclassroom.org

·         Free Personal Finance course:  http://www.fdic.gov/moneysmart

·         Here is a great link to over 2000 free classic texts, literature book notes, autobiographies and summaries online at the following link : http://www.bibliomania.com/

·         For US History, Algebra, Biology, Physics and Environmental Science, here is a great link, http://www.hippocampus.org/?course=17

·         For a virtual dissection lab for only $30.00: http://www.froguts.com/flash_content/index.html